Managing Electronic Records introduces the basic principles of electronic records management.
Electronic record: A digital record that can be manipulated, transmitted or processed by a computer.
Computerisation has led to rapid and dynamic changes in the way governments and businesses operate. Records managers today encounter a much wider range of records, paper-based and electronic, than they dealt with even ten years ago. Even the strategies adopted for integrating and managing paper and electronic records will be subject to change over time. As a result, this module offers only an introduction to the management of electronic records and should not be viewed as a comprehensive training programme that will equip records professionals for all situations.
This module focuses primarily on the management of electronic records in the public sector, but it will have relevance to other sectors. It is particularly concerned with the management of electronic records in current and semi-current use. When the records become archives some of the principles covered in the module on Managing Archives will need to be adapted.
It is vital that students should be familiar with the use of computers before studying this module. The module Understanding Computers: An Overview for Records and Archives Staff provides an introduction to the basic issues involved, but in order to gain real value from the module, students will need to gain more in-depth experience using computers. Moreover, it the module is to expose the student to what it means in practical terms to manage electronic records, it must go beyond the theoretical concepts involved. Therefore, several of the lessons seek to challenge students to understand technical concepts.