I’d had it.
I had been relying on a pen and paper for years, making silly little boxes to check off throughout my day. Write a blog post? Check. Demo a new piece of software? Done. Clean my desk? Ehh, I’ll get to that next week.
But I finally hit my limit when I was trying to sync up my task list with my calendar and writing out my repeated tasks over and over again. There had to be a better way.
Unsurprisingly, there is some incredible free task list software available online.
Free Task Management Software
So I decided to dive in. What are the best free task management software options? Which ones offer the most features, compatibility with other major software, are easy to use, and are well-reviewed? I’ve compiled my research and narrowed the list down to these final six, listed alphabetically.
Bambam is a great tool for small companies, school administrators, freelancers, and development teams. Free for up to ten people, this software includes a task feature that can be optimized for Agile notation. Freelancers and project managers particularly like this cloud software for its time-tracking features and permissions settings.
Pros: Optimized for Agile, free for up to ten users, and unlimited projects and disk space regardless of the plan.
Cons: Difficult to customize, lacks notable project management features, like Gantt charts and QA management, is not mobile, and is difficult to scale to larger companies.
Price: Free for up to 10 users or educators. BamBam! offers 15 users and 14 days of trial for a starting cost of $70 a month.
Named the #1 free project management software, Producteev offers a gamut of powerful project management tools. Users can create unlimited tasks and subtasks, attach files to tasks, and turn emails into tasks by just forwarding them along. All tasks can easily be labeled, assigned, arranged by priority, and made to be a recurrent event. Producteev is also a collaborative software, so all users can comment on others’ task feeds.
Pros: All tasks can be filtered by a host of variables like status and due date, has DropBox integration, offers a mobile app, and has strong collaboration tools.
Cons: Offers no time-tracking options.
Price: Free for unlimited users, unlimited projects, and unlimited tasks. Businesses looking for Outlook integration, personalized support, and color and logo customization can upgrade for $99 a month.
The above-mentioned apps do a whole lot—but some people just want a to-do list, with not a whole lot of bells and whistles attached. Todo Cloud offers exactly that.
Create your tasks, order it by label, set a date, and go. Tasks can also be broken down into multi-level priorities, starred, and (my personal favorite feature) “focus,” or tasks that must be completed that day. This online task manager can be used for teams as well. Users can comment on, share, and sync their to-do lists, keeping everyone on task.
Pros: Simple to pick up and use, cross platform (iOS, Android, Mac, and PC), well-priced, and unique tools like geotagging.
Cons: Requires Internet access and mobile apps are only available in the paid version.
Price: Most users can get away with Todo Cloud’s free version. For those looking for mobile and email integration, Todo Cloud costs $1.99 a month, or $19.99 a year.
Todoist is a trusted standard in task management software. It offers a synchronized system that is available over iOS, Android, Windows, Mac, PC, and most major browsers. The interface is intuitive and set up similar to Gmail’s—on the left, there are categories (for example: due today, the next seven days, or “projects”), and on the right, there are the tasks themselves, which can be broken down into subtasks, sent out for collaboration, and can be filtered by their corresponding labels. And Todoist adds a small bit of gamification to its system, encouraging its users to earn “Todoist Karma” to track their productivity trends as they get their work done.
Pros: Very simple design, offers a mobile app, and lots of cool task-based features, like Todoist Karma, that aren’t available elsewhere.
Cons: The free version is limited in its capabilities and is not well-encrypted. Some of the mobile apps have design issues (like being unable to sort tasks).
Price: Todoist is free for projects and tasks. For additional features, like reminders, filters, labels, and templates, users must pay $29 a year.
Trello is another powerful task management software that made the list of top free project management software. It relies on the Kanban system of project management for users to visually organize their tasks. Use Trello to divide projects up by tasks, and then edit those tasks with descriptions, labels, checklists, and even attachments. Trello is particularly helpful for teams working on separate tasks toward a greater project goal, where the tasks are in need of a pipeline.
Pros: Intuitive layout and design, great for collaborative projects, and most companies and individuals are satisfied with the free version.
Cons: There is no agenda feature nor is there a good way to use this system to prioritize tasks between projects.
Price: Free for unlimited projects and users. Users may choose to purchase Trello Gold to up their card attachments to 250MB. Businesses may opt for Trello Business Class, which costs $3.75 per user per month, paid out annually.
Want a drag-and-drop task management system that’s great both for individual use and for group projects? Create and manage tasks based on due date and urgency with this tool. Users can use Wrike’s “Spreadsheet View” to mass-edit tasks and, with Wrike’s intuitive collaboration system, can share discussions and files that attach straight to tasks. Wrike also syncs with Google Drive, Dropbox, Box, and iCal, so users can keep all their projects and tasks aligned with their respective files.
Pros: Wrike offers a host of features and is, overall, a powerful project management product. Outstanding customer service, always new features, and makes collaboration easy.
Cons: The free version is substantially less full-featured than the paid option.
There are many other powerful task management software solutions available across the Web. Were there any programs that I didn’t include? Share them in the comments below!